Running a club in Luxembourg: one app for a multilingual committee

Club life in Luxembourg and the Greater Region

From village fanfares and fire brigade amicales to sports clubs, parents’ associations and expat societies, club life in Luxembourg is rich and often multilingual. A committee might write minutes in French, chat in Luxembourgish and welcome new members in English. Many members live across the border in Belgium, France or Germany.

Expat clubs add another layer: English-speaking members who are new to the country, committees that change when people move on, and a constant need to explain how things are done locally. A shared app keeps the club’s knowledge in one place when people come and go.

Typical admin for an asbl or club

Many Luxembourg clubs are organised as an asbl, a non-profit association. Whatever the legal form, the day-to-day work is similar: the committee meets regularly, tasks are shared out, events are organised, and once a year the general assembly reviews the year and approves the accounts after the auditors have checked them. Good records make all of this easier.

Veräinsbuch is an organisational tool and does not give legal advice; for questions about your statutes or legal obligations, ask a qualified adviser.

One app, five languages

Every member chooses their own language: Lëtzebuergesch, Deutsch, Français, English or Nederlands. The French-speaking treasurer, the Luxembourgish chair and the English-speaking new volunteer all work in the same club, each in their own language. You can also rename sections, for example “Comité” instead of “Committee”.

Tips for the general assembly

• Fix the date early and send invitations through the club calendar.
• Prepare the agenda in the meeting minutes, with attendance and decisions.
• Export the cash book for the club year for the auditors (réviseurs de caisse) in good time.
• Turn decisions into tasks with a responsible person and due date.
• Share the minutes as a PDF with members afterwards.

Local details that matter

With the Pro plan, the cash book includes Payconiq as its own account next to bank, savings and cash. Bank details (RIB) of the club and members can be stored for reimbursements. Payment receipts are created as PDF with on-screen signatures and the amount in words, in French, German, Luxembourgish, English or Dutch. Data is stored on servers in the EU, with a separate database for each club.

What it costs

Pricing is per club, regardless of the number of members: Basis €9.95 per month, Pro €14.95 per month with the cash tools. Payment by card or SEPA direct debit, invoices are created automatically, and you can cancel monthly. The 14-day free trial includes all features and needs no credit card.