Organising a music society, brass band or choir, made easier

Behind the scenes of every concert

Before the audience hears a note, the committee has booked the hall, printed programmes, organised the bar, arranged transport and asked the band about the next rehearsal weekend. Theatre groups need props and costumes, choirs need sheet music, and the annual concert needs a team of helpers.

In a fanfare or brass band in Luxembourg, the committee often also organises parades, the village festival and the annual general meeting. Many of the musicians are young, many committee members have done the job for decades, and both groups need to find the same information quickly.

Typical problems in music and culture societies

• Rehearsal changes don’t reach everyone.
• Instruments and uniforms are lent out and nobody knows where they are.
• Concert preparations rely on one or two people.
• The bar and ticket cash from the concert is counted on paper.
• Committee minutes sit in someone’s inbox.

Rehearsals, concerts and the club calendar

Put all rehearsals, concerts, parades and committee meetings in the shared club calendar and send invitations. Members can subscribe to the calendar, so the dates appear in their phone’s calendar. Need to find a date for an extra rehearsal or the outing? Use a poll, and Veräinsbuch reminds everyone who hasn’t voted yet.

For trips and festivals you can also use polls to collect ideas or decide between options, for example the destination of the society outing or the programme for the next concert.

Instruments, uniforms, costumes and sheet music

The inventory shows what the society owns and where it is: instruments, uniforms, music stands, costumes, props or sound equipment, with photos, quantity and location. When an instrument is lent to a young musician, record it as a stock movement, so you know who has it and when it came back.

Tasks and minutes for the committee

Turn the concert preparations into a task group: book the hall, posters, programmes, bar, chairs, tidy up. Each task has a responsible person, a due date and automatic reminders. In committee meetings, record the agenda, attendance, decisions and action points, and share the minutes as a PDF.

With the Pro plan, the treasurer counts the cash box before and after the concert, gets a balance sheet for the event and exports the cash book for the AGM. Veräinsbuch has no ticketing, so ticket sales are handled elsewhere.

What it costs

The price is per club, regardless of the number of musicians, singers or members: Basis €9.95 per month, Pro €14.95 per month with the cash tools. Cancel monthly. Try all features free for 14 days, no credit card required.