The treasurer app for volunteer clubs and societies

What a club treasurer really does

The title sounds formal, but the work is very practical. A treasurer collects receipts, pays back members who bought something for the club, keeps track of the bank account, prepares the float for events, counts the takings afterwards and presents the accounts at the annual general meeting. Then the auditors or examiners check everything, and next year it starts again.

Typical headaches for club treasurers

• Expense claims arrive by WhatsApp photo, e-mail and handwritten note.
• Bank details for reimbursements have to be asked for again and again.
• Nobody remembers who took the cash box home after the festival.
• The handover to the next treasurer means passing on a USB stick and a carrier bag of paper.
• Year-end preparation for the AGM always happens at the last minute.

Expense claims for volunteers, step by step

A clear expense process saves the treasurer a lot of chasing. In Veräinsbuch it works like this:

• The member takes a photo of the receipt and submits the expense; the amount is recognised automatically.
• The treasurer sees the claim, checks it and approves it.
• Bank details (RIB) of members are stored, so the transfer is quick.
• Once paid, the treasurer marks the expense as paid and it lands in the cash book.

Festival cash: counting the float and the takings

Before a fête, a tournament or a bal, the treasurer counts the notes and coins in the cash box. After the event, the cash box is counted again and Veräinsbuch books the result automatically into the cash book. Each event gets its own balance sheet, so you can see straight away whether the festival made money.

For cash payments to suppliers or helpers you can create a payment receipt with on-screen signatures as a PDF, with the amount written out in words, in English, French, German, Luxembourgish or Dutch.

Year end: the AGM, the auditors and the handover

Export the cash book of the club year as Excel, CSV or PDF for the general meeting and the auditors. Imported bank statements and attached receipts make checking much faster. When a new treasurer takes over, you simply give them the treasurer role: the history stays with the club, not on someone’s private computer.

What it costs

The treasurer tools are part of the Pro plan at €14.95 per month per club, regardless of the number of members, with 1 GB storage. Extra storage of 5 GB costs €1.95 per month. Payment is by card or SEPA direct debit, with monthly cancellation. You can try all features free for 14 days, without a credit card.