Task management for clubs: who does what, and by when

In a volunteer club, most problems are not about money but about tasks: who books the hall, who orders the drinks, who prints the posters? Task management in Veräinsbuch gives every to-do a name, a due date and an automatic reminder, so nothing depends on someone’s memory.

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Typical problems with tasks in clubs

Someone writes “I’ll sort it” in the WhatsApp group, and three weeks later nobody knows whether it happened. The chair keeps a list in a notebook, and the same three people end up doing everything. Before a big event, half the committee phones the other half to check what is still missing.

The result is frustration on both sides: the busy volunteers feel overloaded, and the newer members don’t know where they could help. Clear tasks with names and dates make the work visible and easier to share.

How to share out tasks in a club

Make every task concrete: “Order 20 beer tables” rather than “sort out the furniture”.
Give each task one responsible person, not “the committee”.
Set a realistic due date, with time for a reminder before the deadline.
Group tasks by event or project, such as the summer fête or the AGM.
Check open tasks at every committee meeting.
Spread the work: look at who has a lot on and who has nothing yet.

How task management works in Veräinsbuch

You create a task, assign it to someone, set a due date and you’re done. When the job is finished, it is simply ticked off.

Automatic reminders by push notification, e-mail or WhatsApp.
A daily reminder time that each club can set itself.
Task groups to bundle everything for one event or project.
Tasks created directly from the meeting minutes.
Export the task list to Excel, CSV or PDF.

Planning volunteers for an event

Before a festival, a tournament or a concert, create a task group for the event and list every job, from booking the hall to returning the glasses. Assign the tasks, and the reminders do the chasing for you. Helpers and volunteers are stored in the contact list, so you always know who to ask next time.

Veräinsbuch is built around tasks with due dates rather than a shift-by-shift rota grid, which suits most small clubs’ preparation work.

Better than a WhatsApp group for to-dos

Veräinsbuch is not a chat and does not replace your group for quick messages. But tasks no longer disappear between photos and birthday wishes. The app also works offline: entries are saved and sent later when you have a signal again.

What it costs

Task management is part of the Basis plan at €9.95 per month per club, regardless of the number of members, with 500 MB storage. The Pro plan at €14.95 per month adds the cash tools. Cancel monthly, and try all features for 14 days free without a credit card.

Simple pricing

Per club, no matter how many members. Cancel any month.

Basis · 9,95 € / month

Tasks & reminders
Meeting minutes
Events & polls
Inventory
Members, helpers & contacts
Push, offline, 5 languages
500 MB storage included

Pro · 14,95 € / month

Everything in Basis
Cash & expenses with receipt scan
Cash book & balance per event
Bank statement import
Cash count & payment proofs
1 GB storage included

Everything is unlocked during the 14-day trial. Then choose Basis or Pro – or simply stop. More storage if needed: +5 GB for €1.95 a month.

Frequently asked questions

How do I assign tasks to committee members?

Create a task, choose the responsible person and set a due date. They receive a notification and a reminder before the deadline, and tick the task off when it’s done.

How do the reminders work?

Veräinsbuch sends automatic reminders by push notification, e-mail or WhatsApp. Each club sets a daily reminder time, so messages don’t arrive in the middle of the night.

Is Veräinsbuch a WhatsApp group alternative?

For tasks and dates, yes: they stay organised instead of getting lost in the chat. It is not a chat app, so many clubs keep their group for quick messages.

Can I use it as a volunteer rota?

You can create task groups for an event and assign each job with a due date, which covers most clubs’ event planning. It is task-based rather than a shift rota grid.

Does the to-do list work without internet?

Yes. The app works offline and sends your entries once you are connected again.

Is there a free task management app for clubs?

You can try Veräinsbuch free for 14 days with all features. After that, the Basis plan costs €9.95 per month per club.

Can tasks from a committee meeting be tracked?

Yes. Action points in the meeting minutes can be turned directly into tasks with a responsible person and due date. At the next meeting you can see what has been ticked off and what is still open.