Find a date and decide together: the Doodle alternative for clubs

Typical problems with finding a date

Someone asks in the WhatsApp group who is free on Tuesday, half the people answer, the other half suggest Thursday, and the discussion goes round in circles. Separate Doodle links get forgotten, and the same two people never vote. In the end the chair simply picks a date, and three people can’t make it.

Decisions suffer from the same problem. Should the club outing go to the seaside or the mountains, which caterer should we book? A quick show of hands at the meeting only counts the people who were there, while a long chat thread rarely ends in a clear result.

Tips for polls that actually work

• Offer a small number of options, three to five dates rather than a whole month.
• Set a deadline for voting and say it clearly.
• Ask one question per poll.
• For decisions, describe the options neutrally.
• Close the poll on time and announce the result straight away.

Three kinds of polls in one app

Veräinsbuch covers the situations clubs face most often:

• Date finding: which evening suits most people for the meeting, the rehearsal or the trip?
• Collecting ideas: where should the club outing go, what should be on the menu at the fête?
• Making decisions: which T-shirt design, which supplier, which offer do we take?

How to create a date poll step by step

• Open Polls and choose a date poll.
• Add three to five possible dates and times.
• Set a deadline and share the poll with the committee or all members.
• Let Veräinsbuch remind everyone who hasn’t voted yet.
• Close the poll, announce the result and add the date to the club calendar.

Automatic reminders for anyone who hasn’t voted

The most useful feature for busy volunteers: Veräinsbuch reminds everyone who hasn’t voted yet. Nobody needs to ask in the group again, and the result is based on more answers. Members receive push notifications on their phone and use the app in their own language: English, French, German, Luxembourgish or Dutch.

From poll to calendar and tasks

Once the date is found, add it to the club calendar. Members who subscribe to the calendar see it on their phone automatically. Then create the tasks for the preparation, each with a responsible person, due date and reminder. Polls, dates and tasks stay together instead of being spread across Doodle, WhatsApp and e-mail.

What it costs

Polls are included in the Basis plan at €9.95 per month per club, whatever the number of members, together with tasks, minutes, events and inventory. Cancel monthly. Try everything for 14 days free, without a credit card.