The app for parents’ associations and PTAs

What a parents’ association does

Parents’ associations organise the school fête, the Christmas market, cake sales, discos and trips, and raise money for things the school would like to have. They hold committee meetings, sometimes meet with the school, and report to all parents once a year. Volunteers change often, because children move on to the next school.

Typical problems in PTAs

Most PTA committees recognise at least some of these:

• Everything happens in one huge parents’ WhatsApp group.
• The same handful of parents do most of the work.
• Cake sale takings are counted in the staff room and noted on paper.
• When a committee member’s child leaves the school, their knowledge leaves too.
• Finding a meeting date that suits working parents takes ages.

Tips for organising parent volunteers

• Break big events into small, concrete jobs that fit into an evening.
• Ask for help with a specific task, not just “volunteers wanted”.
• Set due dates early and let reminders do the chasing.
• Keep a list of helpers and what they like to do.
• Write down decisions and handovers, so the next committee can continue.

How Veräinsbuch helps the committee

Create a task group for the school fête or the Christmas market, assign the jobs and set due dates. Reminders go out by push, e-mail or WhatsApp. Use polls to find a meeting date or decide what to spend the money on, with automatic reminders for anyone who hasn’t voted. The club calendar holds all school events, and parents can subscribe on their phones.

Committee minutes record agenda, attendance, decisions and action points, and can be shared as a PDF. Each parent uses the app in their own language: English, French, German, Luxembourgish or Dutch, which helps in international schools.

Money from fêtes and cake sales (Pro plan)

With the Pro plan, count the cash box before and after an event and have the result booked automatically, with a balance for each event. Parents photograph receipts for ingredients or decorations and submit them for reimbursement, and the treasurer approves and marks them as paid. Export the cash book for the annual meeting. Veräinsbuch does not collect membership fees.

What it costs

The price is per association, regardless of the number of families: Basis €9.95 per month, Pro €14.95 per month with the cash tools. Cancel monthly; a smooth handover to next year’s committee is simple because the data stays with the association. Try all features free for 14 days, no credit card required.