A shared club calendar that lands in everyone’s phone

Typical problems with club dates

Dates are announced at the end of a meeting, posted in a WhatsApp group, pinned to a noticeboard and sent by e-mail, and each version is slightly different. A changed time reaches half the members. New volunteers have no idea what’s coming up, and two events end up on the same weekend as the village fête.

For expat clubs and international committees in Luxembourg and the Benelux it gets harder still, because announcements go out in one language and some members miss the details. A shared calendar in each member’s own language removes much of that confusion.

Tips for planning the club year

• Fix the big dates early: AGM, festivals, concerts, tournaments.
• Check local events and school holidays before choosing a weekend.
• Keep one official calendar and point everyone to it.
• Add committee meetings for the whole year in one go.
• Use a poll when you need to find a date that suits most people.
• Link each event to the tasks that need doing beforehand.

How the club calendar works in Veräinsbuch

All the club’s dates are in one shared calendar. You can send invitations for an event, so members know what’s planned. With the calendar subscription (iCal), the club’s dates appear directly in the calendar on each member’s phone, and changes are picked up automatically.

The app works offline, so you can check a date even without a signal, and push notifications keep people informed.

How to set up a shared club calendar step by step

• Enter the fixed dates for the year: committee meetings, the AGM, festivals, concerts or matches.
• Send invitations for the events members should attend.
• Share the calendar subscription link so members see the dates in their phone calendar.
• When a date changes, update it once in Veräinsbuch; subscribed calendars follow automatically.
• Create the preparation tasks for each event, with due dates and reminders.

Calendar, polls and tasks together

A date rarely stands alone. With a poll you first find the evening that suits the most people. Then you add the date to the calendar and create the tasks for the preparation, each with a responsible person, due date and reminder. Everything sits in the same app, instead of being spread across Doodle, WhatsApp and a spreadsheet.

Your club’s own look

Veräinsbuch can carry your club logo and colour, with your own address such as yourclub.veraeinsbuch.app. Each member uses the app in their own language: English, French, German, Luxembourgish or Dutch. Nothing to install: it runs in the browser and can be added to the home screen like an app on iPhone, Android or PC.

What it costs

The club calendar is part of the Basis plan at €9.95 per month per club, regardless of how many members you have. Cancel monthly. Try everything free for 14 days, without a credit card; setting up takes about two minutes.