The app for fire brigade associations and festival committees

What a fire brigade association organises

Next to the operational fire service, the association looks after social life: the annual festival, open days, the bal, trips and the general assembly. These events need many hands and a lot of material, and they often bring in money that supports the association’s activities. Veräinsbuch focuses on this association side, not on operational emergency work.

Committees change, but the festival comes back every year. Keeping the task lists, contacts, inventory and figures of each festival in one place means the experience of one year is available to the next.

Typical problems around the festival

• Preparation lists exist only in the organiser’s head.
• Helpers are asked by phone, one by one, every year again.
• Tables, tents, glasses and the bar equipment are stored in several places.
• Several cash boxes at the bar, food stand and entrance are counted late at night.
• After the festival nobody knows exactly whether it made a profit.

Planning the festival step by step

• Find the date with a poll and add it to the club calendar.
• Create a task group for the festival: permits, hall or tent, drinks order, food, music, posters, set-up and tidy-up.
• Assign each task with a due date; reminders go out by push, e-mail or WhatsApp.
• Keep helpers, the DJ, suppliers and caterers in the contact list, with contracts attached.
• Check the inventory for tables, tents and equipment, and record what is lent out.

Festival cash and balance (Pro plan)

With the Pro plan, count the notes and coins in each cash box before the festival and again afterwards; Veräinsbuch books the result automatically. Each festival gets its own balance sheet, so the committee sees income and expenses at a glance. Receipts for drinks and food are photographed and the amount is recognised automatically. For cash payments to the band or helpers you can create a payment receipt with on-screen signatures as a PDF.

Committee meetings and the general assembly

Record committee meetings with agenda, attendance, decisions and tasks, and share the minutes as a PDF. At the end of the year, export the cash book for the general assembly and the auditors as Excel, CSV or PDF.

After the festival, hold a short review meeting while memories are fresh. Note what worked, what was missing and which helpers to ask again. Turn the lessons into tasks for next year, so the next festival committee doesn’t have to start from zero.

What it costs

Pricing is per association, regardless of the number of members: Basis €9.95 per month, Pro €14.95 per month including the festival cash tools. Cancel monthly. The 14-day free trial includes all features and no credit card is needed.